Asset & Lifecycle Management

A Complete Asset Management Solution: Asset and Whole Lifecycle Management

Precise knowledge of the assets owned by your business and the ability to track their movement and condition is vital for any business to effectively manage its risk and maintain accurate accounting. Our partnership with a leading software specialist allows us to offer a complete asset management solution in order to manage assets throughout their entire lifecycle beginning with the tagging of all assets using barcodes and building a database. Our teams can undertake periodic auditing, capturing data through PDAs to increase productivity and reduce paperwork. Reports are produced automatically and the results can be accessed online through a secure log in for customers who procure this system.

Asset Management System

This asset management system brings a range of benefits including maintenance recording, location hierarchies, cost centre hierarchies and determination of depreciation, all of which is crucial for effective accounting as well as lease control.

Asset Verification and Asset Auditing

The One Facility team develop inventories, meticulously recording every asset using hand-held data terminals and giving each a unique barcode to produce and maintain an accurate asset register. The register, in spreadsheet format, contains detailed information on the description, quantity and condition of each asset.

We also provide a current independent valuation of the recorded assets for insurance purposes, balance-sheet accounting or business sales.

Streamlining your mechanical and electrical lifecycle costs

The M&E lifecycle and whole lifecycle are two key elements of any contract for both the client and One Facility. Through our expertise and experience, we are well placed to both advise and manage these two key areas on behalf of our clients.

Lifecycle costs are the combined total of capital and revenue costs for an item of plant or equipment throughout its useful life and represent a significant cost to any organisation.

The capital costs of building services systems are a combination of the initial capital costs, discounted replacement costs and any residual value (scrap) of items of equipment or other components of the system. The revenue costs are made up of the energy costs, planned and unplanned maintenance costs and the costs associated with consequential losses resulting from plant failure, such as loss of occupant productivity or production plant downtime.

Established lifecycle costs for particular items therefore have a number of uses and benefits:

  • Support design decisions regarding the selection of systems and their components
  • Aid decisions as to whether to repair or replace specific plant items at a given point
  • Select the most appropriate and cost effective maintenance regime
  • Appraise the effectiveness of a plant or system at the end of its life with a view to future replication of the desirable features, such as ‘designing out’ maintenance activities, reducing or eradicating unplanned downtime, improving reliability and avoiding excessive maintenance expenditure

Whole lifecycle is based on the evaluation of a number of additional parameters and the process of evaluation should highlight the best commercial, social and environmental solution for a given function over the life of a building, by helping to reduce wasteful processes and inefficiencies in specific aspects of its design, construction, maintenance, and refurbishment.